Guidelines for Presenters
Best Student Paper
To allay confusion on the part of both students and judges, here are the judging forms that will be used to evaluate posters and presentations. These should provide everyone with an idea of what criteria are important for choosing the winning papers.
All contributed talks will take place on Friday and Saturday. Presenters will have 15 minutes for oral presentations, which includes 12 minutes for the presentation and 3 minutes for questions. Session chairs will interrupt any presentation exceeding 14.5 minutes in order to remain on schedule.
All laptops hosting presentations will have Microsoft PowerPoint 2013. Please be sure that your presentation is compatible with this version of Powerpoint. Presenters will NOT be allowed to connect their own computers to the projectors. Digital projectors and microphones will be available for all presentations.
Presenters should bring their presentations to the WSN registration desk on an USB drive no later than the morning of the day during which they will be giving their talk. You can check your presentation when you upload it at the registration desk to verify that everything looks correct, but please do not expect to be able to edit your presentation on the registration computers. Invited symposium speakers should be ready to load their presentations by 7:30 am the morning of their talk; contributed paper talks for afternoon sessions should be uploaded no later than 11:00 am. Contributed paper talks in the Saturday morning session (1030-1200) should be uploaded no later than 8:00 am Saturday. Talks can be uploaded on an earlier day, if you prefer. Presenters will load their talks on laptop computers (Windows) at the registration desk and should ensure that all images, animations, media files, etc. are working properly. Consult your schedule for the times that the registration desk is open. Any presenters who have not uploaded their presentation on time will not be included in their scheduled session. Plan ahead and please do not wait until the last minute!
Presenters are strongly encouraged to preview their presentations on a PC before coming to the meeting. Note that presentations created on a Macintosh computer may appear differently on a PC. If your presentation includes video, you must load both the presentation and the video file onto the laptop used in your session.
WSN is offering a new option for oral presentations in 2017. These Speed Talks will be placed in one of four sessions in the high profile, late morning slot following the morning Coffee Break on Friday. These talks will be five minutes long using a format similar to Ignite sessions (20 slides, 15 seconds per slide) with up to 10 consecutive speed talks on related topics per session. Our aim is to develop this new type of session as a way for speakers to communicate their work quickly and effectively. Consequently, this is not a session for ‘first time’ speakers or for talks requiring lengthy explanation of methods or data analyses. Note also that this type of talk is NOT meant to be simply a shorter version of a standard WSN contributed oral presentation and should NOT be selected if you “don’t have enough data for a full talk.” In such a case we recommend a poster presentation. Instead, speed talks represent a chance to give a fast-moving, polished, provocative talk that might present (1) a new idea or concept, (2) an opinion or synthesis of a current area of research, or (3) a striking finding. These talks are ineligible for the best student paper competition. Additional guidelines on these types of talks can be found at http://www.ignitetalks.
WSN posters will be presented in two back-to-back sessions on Sunday morning. The first poster session will take place on Sunday from 8:30 to 10:00 AM. Presenters in this first session are requested to put up posters between 7:30 and 8:15 AM. The second poster session will take place Sunday from 10:30 AM to 12 noon. Presenters in this session must put up posters between 10:00 and 10:30 AM.
Posters MUST fit within a 48 inch x 48 inch space. Posters that do not conform to these dimensions may not fit in the space available. Your poster does not have to fill the entire space, and 48 “ x 36” is one common size used for many WSN posters. Rectangular posters can use either a portrait of landscape orientation. Presenters are responsible for placing their own posters and for taking them down at 12:00 PM on Sunday. Stick pins will be provided.
Presenters are requested to stand by their poster to answer questions throughout their session. Judging for best student poster will take place throughout that 1.5-hour period, and questions addressed to presenters constitutes one of the criteria on which student posters are judged. Please leave your poster up until the completion of the session in which you are presenting.